Ideas & Insights
19 Shortcuts to planning a Corporate Christmas party
19 Shortcuts to planning a Corporate Christmas Party
Instinct has been involved in more than 15,000 events over the last 18 years. We have literally seen it all.
1. Do you have a theme?
Your choice of venue, decoration & entertainment should all reflect the theme? If you need ideas just check out our event theme section.
2. Get input about last year Christmas party from your team
What did and didn’t work with last years Christmas party? Ask your team, ask your guests and listen to what they say. Remember is is all about the guests, not you, so remember not to take it personally
3. Budget for everything your Christmas Party needs
As an event planner you need to account for everything. Make sure you don’t have any nasty surprises in your budget by having a thorough budget from day one. Remember to ask for packages or bundles of services from your suppliers to deliver more bang for you buck!
4. Make a good first impression
Make your invitation inviting! Whether it is a physical invite or a digital one, make it attractive and inviting!
5. Get them pumped about the Christmas party during the lead up
Build the excitement leading up to the event. With with the various Ea’s & Pa’s throughout the company to distribute information. Use posters and promotions in the office to build excitement. What about a video?
6. Get in the right space for Christmas vibes
Choose your venue wisely! The choice of venue will not only effect the bottom line for your event, but create a large part of the atmosphere or ambience for your event.
7. Guests lists: Make sure you get them all
From Instructions to invitations- set the scene and build excitement. Don’t forget to include details of where to park and how to access the building. Have a good database system to track who was invited and who has sent their RSVP.
8. Special Dietary Requirements
Do you have it covered? It’s extremely important to make all guests feel welcomed, and that you have their dietary needs covered. No one likes to go hungry!
9. Make it Fun, & Fantastic
The best events will touch their hearts & captive their minds! Your choice of entertainment can really determine the success of the event
10. Make sure they dance!
11. Always be Prepared, Plan in detail
From concept to completion, from design to delivery, you have to plan. Fail to plan, then plan to fail. Simple as that.
12. Short is Sweet
Keep formalities to a minimum. Your guests are there to have fun, dance and enjoy them selves
13. Know the Right People
From set up to pack up, know everyone on the team and have their contact details on you at all times. The best events are the ones where the whole team comes together and feels connected in the delivery of something special.
Choose your suppliers carefully, and where ever possible, work with professionals
14. Turn on the tech talk!
Know it or have someone there who does! Technology is a big part and corporate event. Good sound systems for music and lighting is critical. If you want to capture the event, please do ask us about our photography and video packages.
15. Use a professional event manager
Decide if you are running the event or spending time with your guests, staff and clients? You can’t do both, so decide and plan accordingly. Ask us more
16. Focus on the Future
Make it about future successes, not the year past. Celebrate as a team and get them ready for another successful year ahead.
17. Invite the whole family
Why not a company family day? It’s a good chance for your team to see each other as people, not roles, not staff and management.
18. Go with the flow, be flexible
You plan for everything, but things come up! Deal with it! Remain flexible and focused on solutions not blame!
19. What do we need?
The team to get it done, right, fast and on time! Go on, ask us how and experience the difference.